Tips for timing, choosing a location, outfits, managing kids and more!
Portrait Session
PLANNING YOUR family
to THE MAIN WEBSITE
I'm so excited to be working with you for your family photos! It’s totally normal to be a little nervous about your session. I know you've already got a lot going on, and family photos can sometimes feel like "just one more thing."
That's why I've put together this guide for you! It covers things to keep in mind when it comes to choosing a location, outfits, prepping kids and more.
Hopefully it helps you feel fully prepared for our time together, but should you have any other questions or if you need advice, please feel free to reach out!
- meghan
One thing I’ve learned over the years is that our experience of our children is different from what others experience. For example, if you’re at the grocery store with your three year old son and he starts yelling, you probably think he’s irritating other customers more than he is. Most likely, those other customers just see a cute three year old - or are moms themselves and can totally relate!
The same holds true for photo sessions. Your child is in a new element and a stranger is holding a big camera in front of their face. They’re likely not going to entirely be themselves. They may show off more than usual or your extrovert may suddenly become shy.
Rest assured, it’s all okay.
Prepping
little ones
The best thing you can do for your kids is to go with the flow and stay positive. The more you relax and have fun with things, the more likely your little one (or big one!) is to get on board.
It can also be helpful to pack a few treats and bribes for younger children. Favorite toys, special snacks and the promise of ice cream afterwards can work wonders.
Please know, I'm a mom too. I'm incredibly patient with kids and have a few tricks up my sleeve to help get even the smallest ones to cooperate.
I’ve found that there isn’t a “good” or “bad” time to take your photos. I normally plan sessions based on a particular “look” my clients have in mind, spring flowers for example, or based on schedules.
Sessions typically last about an hour to an hour and a half. When we can, I love to begin sessions about two hours before sunset. I do prefer to shoot when the sun is lower in the sky to avoid harsh shadows and bright sun patches. The first two hours after sunrise is also an ideal time to shoot. However, I know that timing doesn't always line up with naptimes, bedtime, and dinner. I promise, I will make any time of day beautiful. This means, though, that it’s super important to be on time. If you’re late to an evening session, we could run out of light before we’ve finished shooting and if your session takes place in the morning, the sun gets more harsh as it rises.
What's the "best" time to take photos?
TIME & LIGHT
Adjusting your routine
Most likely, taking family photos is going to feel new and uncomfortable for your kids. They're in new clothes, meeting a new person, and expected to smile and do whatever the photographer tells them to do. Make sure to have your kids try on their clothes ahead of time, to get their hair cut at least a week earlier, and don't do anything new in the days leading up to your session (like a doctor or dentist appointment!).
During the warmer months, sunset sessions often fall during dinner, or maybe even during or after bedtime. As much as we love a consistent bedtime routine, in order to capture the best light during "golden hour", we're likely going to throw off your schedule a bit. If our session takes place close to dinnertime, we recommend feeding kids (and yourselves!) before we begin shooting.
If your little one is going to be going to bed later, consider pushing their nap a bit that day, letting them sleep longer or packing pj's so that you can quickly tuck them into bed as soon as you get home.
If your session takes place in the fall, while it might be tempting to dress your little one in a pumpkin costume to eternally remember the cuteness that babies in costumes in giant piles of leaves holds, we advise keeping attire a little more neutral.
Yes, that image would crush it on the ‘gram, but if you’re hoping to print these images for your walls, will you always want to see that pumpkin costume?
The same holds true for images taken for Christmas cards. While those red and green sweaters might be worthy of the Minted hall of fame, are you really going to want to look at photos of yourselves in holiday sweaters in the summer?
If you’re looking for outfit advice, feel free to send ideas our way! We’re happy to help curate a wardrobe that not only feels coordinated, but that looks beautiful for years to come.
Seasonality
things to keep in mind:
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If your session takes place during the winter, we could begin shooting as early as 2:30pm to catch the sunset. I recommend dressing in layers so that in between photos you can warm up. Make sure you bring a little extra makeup and tissues in case your nose begins running. Pocket warmers and thick socks hidden in cute boots can help keep everyone warm without showing up in images.
snowfall, hot cocoa and cozy coats
Winter
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You know what they say about Spring showers ... it's true! We typically get a lot of rain in the spring, so we might end needing to schedule a primary session date and a back up date, just in case.
Fresh Flowers & Sunny Days
Spring
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In spite of the heat, I'm a big fan of summer sessions! Because of the later sunset, sessions sometimes begin as late as 6pm. If you’re taking your photos during the summer, we recommend bringing extra makeup and a few towels to make sure you stay fresh throughout your session.
"If it could only be like this always"
Summer
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Fall is one of the prettiest times of the year in North Carolina, and because of the perfect weather, my schedule typically books up quickly! If you have your heart set on a fall session, I recommend scheduling early!
"and autumn a mosaic of them all."
Autumn
A few things to keep in mind during each season:
Locations
A few favorite places to shoot
The best session locations are often meaningful to my individual families; however, I'm also happy to make recommendations. From waterfalls to apple picking to college campuses, the options for session locations are endless! Many times, my family sessions are people visiting from out of state and are hoping to go to the mountains. Sometimes that can require a hike! Let me know your family's ability to hike to locations, if this is something you're interested in.
Click on the links below to browse sessions I've photographed at each location!
Black Balsam Knob
Sunset Rock
Max Patch
Pickens Nose
Craggy Gardens
Linville Gorge
places that require a hike
Biltmore Estate
Cator Woolford Gardens
Swain Heritage Museum
formal
Downtown Sylva
Downtown Bryson City
Downtown Asheville
Midtown Park, Charlotte
URBAN
Looking Glass Falls
Dry Falls
waterfalls
Lake Junaluska
Fairfield Lake
Pine Recreation Area
Fontana Dam area
Lakes
Standing Indian Campground
Vineyards at Betty's Creek
WCU Campus
Mill Creek Farm
Green + Forest
The above locations are all beautiful but we also love exploring meaningful locations with your families! Sometimes this means just coming to your home or an Airbnb you're renting.
I know that some family members just happen to be furry, and so I love when families choose to incorporate pets into their session. There are a few things to consider, though, when bringing a pet along.
For one thing, we will need to make sure we choose a pet friendly location. I also usually recommend planning for your pet to be at the first part of your session and then having a friend take them home or keep them occupied for the second half of the session. We won’t use the pet in every single photo so it’s nice to have someone available to hold him or her in between shots.
If you’re going to bring a pet, we recommend exercising your pet before the session and bringing their favorite toy or treats! Depending on your pet’s fur type, it might also be a good idea to groom them before the shoot.
Managing
furry ones
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When picking outfits I recommend keeping in mind the word “complement” rather than “match.” For example, if Dad is wearing a blue and pink pastel plaid shirt, Mom may want to choose a long, soft blue dress. It can also be a great idea to choose “color-families,” such as pastels or jewel tones.
A good rule of thumb: pick 3 or so colors and spread them throughout the family. Don't be afraid to mix a few subtle patterns or textures (such as linen).
And always keep the location in mind. If we're shooting in a green field, light green dresses might blend in too much with the surroundings.
Choosing Outfits
for everyone
Heels lengthen legs but if your heels aren’t comfortable for walking or we'll be in grass, bring an extra pair of shoes to slip into in between shots.
I love the way larger patterns and textures (like linen) photograph - just be careful not to choose a pattern that is too small - it may accidentally make your photo look a little too busy.
Softer, pastel colors tend to photograph better than bright colors - especially since bright colors could reflect on your skin. As fun as bright, neon dresses can be, the neon reflection they add to your complexion is not as fun.
Wardrobe Tips
for the ladies
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Statement jewelry is a great way to add color or pattern to a simple dress.
Lace and tulle look amazing in photographs.
And dresses with sleeves are a great way to help slim arms.
Depending on your location, you might want to consider a fit and flare or a flowy dress.
They look great in walking and photos with movement.
Choose an outfit you feel comfortable in, but don’t be afraid to dress up!
Accessories
for the ladies
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Rent the Runway
ASOS
Morning Lavender
J. Crew
Anthropologie
Free People
Jessakae
Petal & Pup
Pink Blush (Maternity)
H&M
Vici Dolls
Virginia Dare Dress Co.
Baltic Born Clothing
Madewell
Kate + Grace Boutique
Favorite Shops
Able
Zara
Mango
Nothing Fits But
Sezane
Hill House Home
Reformation
Rachel Pally
Nuuly
Christy Dawn
Rylee & Cru
Clad & Cloth
Ivy City
Shopbop
Everlane
for the ladies
shop my PRIME favorites
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We think it’s so important that you look and feel your best for your photos. Investing in professional hair and makeup can go a long way towards creating photos you love for years.
Professionally done hair & makeup last longer than typical hair & makeup. They also tend to hold up better in humidity and wind.
If you go this route, we recommend staying a bit “classic”. Now probably isn’t the best time to try out that new contouring technique you saw on TikTok.
If you’re planning to do any spray tans or waxing, schedule those for a few days before the session to give your skin time to recover.
Hair & Makeup
for the ladies
on to the next
You can’t go wrong with crisp button up. Or consider layering a blazer or sweater with jeans with this look.
Bowties are always a good idea.
Be careful not to choose a pattern that is too small - it may accidentally make your photo look a little too busy.
Softer, pastel colors tend to photograph better than bright colors - especially since bright colors could reflect on your skin.
Cozy sweaters layered over button ups are a great way to stay warm and stylish during the cooler months.
Wardrobe
for the gents
on to the next
Wardrobe
for the gents
on to the next
Rent the Runway
ASOS
Suit Supply
J. Crew
Zara
Leather & Cotton
Jack Threads
Frank & Oak
Nordstrom
Cuts
H&M
Urban Outfitters
Madewell
Lululemon
Everlane
Banana Republic
Mango
Reiss
Alex Mill
Untuckit
Amazon - GoodThreads
Bonobos
Abercrombie
Rag & Bone
shop my PRIME favorites
Kate Quinn
Zara Kids
Quincy Mae
Rylee & Cru
Noralee
Target - Cat & Jack, Art Class, Q by Quincy Mae
H&M Kids
Crew Cuts by J Crew
Roolee
Alice & Ames
Favorite Shops
Smallable
Fin and Vance
Little & Co.
Briar Baby
Jaime Kay
Childhoods Clothing
Spearmint Love
Gap
Old Navy
Boden
Hanna Andersson
for the kids
shop my PRIME favorites
on to the next
If you are coming into Western North Carolina from out of state, I generally recommend scheduling your photos for the start of your trip. This gives us a little wiggle room in case the first date ends up getting rained out.
I’ll check in the week of your session to confirm the time & location we’re meeting and the weather. I know it takes a lot of time to get ready for a session and it’s the worst to get dressed up and drive out to your session only to have it rain. With that being said, I will typically make the call the night before or the morning of the session, because the weather changes so quickly and so drastically over here in the mountains that often times the weather report just isn't accurate until the day of! Another thing to note, especially for those with older kids who might not mind -- when it comes to the weather, I'm usually always up for anything you are!
Inclement Weather
what to do if it rains
When it comes to posing for your session, you don’t need to worry about a thing! I will guide you through the entire process beginning with “poses” that are super easy and natural. If I tell you to do something that feels a little funny, it’s probably because I know it’s going to make everyone laugh - and that’s the photo I'm actually looking for.
Throughout your session, I will keep an eye on your hair, makeup and outfits to make sure things stay in place. I want you to feel as relaxed as possible and enjoy your time together!
"What do I do with my hands"?
"What do I do
with my hands"?
POSING
If you have booked an extended family session (more than one household, grandparents, etc), I have a few tips to help make photographing this larger group a bit easier on everyone.
Extended Family Sessions
Tips for larger groups
Please send me all family groupings ahead of time so that while we’re shooting, I understand who should be photographed together.
While you don’t need to draw me a family tree (although bonus points if you do!) something like this would work well:
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Grandma - Jean + Grandfather - Max
Sam (son of Jean + Max) and Tina.
Their Kids: Jason (10), Julianne (5) and Jack (2)
Elizabeth (daughter of Jean + Max) and Paul
Their Kids: Austin (9) and Claire (6)
When it comes to choosing outfits for larger families, we recommend coordinating with one another ahead of time. Photographs typically come out best when families choose a color palette or a few colors over wearing the exact same thing (think: the white polo and khaki photo uniform of the 90’s.)
Outfits that feel a bit special (your “Sunday best”) but that you still feel comfortable in generally result in the best images.
If you need any advice in this area, just let us know!
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When it comes to choosing a location for larger groupings, there are a few extra elements to keep in mind. Locations should be easy to access, limit walking and be safe for young children.
While we can get away with shooting small families in a downtown setting, for larger families, we’ll need a bit of space to spread out. Family homes with larger yards (and open shade), parks and outdoor settings typically work best for extended families.
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Following the session, we’ll deliver a gallery with the edited images. Please let us know ahead of time who should have access to this gallery. If you send us a list of the email addresses, we can set those up at the time of delivery to give all necessary parties access.
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Entire family
Grandparents + Their children
Grandparents + Their children + spouses
Child A + Child B
Grandparents + Child A + Child A’s Family
Grandparents + Child B + Child B’s Family
Child A + Child A’s Family
Child A + Spouse
Child A’s Kids
Child A + kids
Child A spouse + kids
Individual photos of all members of Child A’s Family
Child B + Child A’s Family
Child B + Spouse
Child B’s Kids
Child B + kids
Child B spouse + kids
Individual photos of all members of Child B’s Family
Example Extended Family Shot List
Please note that this list is just a starting point and that we're happy to take any requested family portraits as long as time allows!
Yes, you are welcome to print the images on your own. If you do this, I recommend making sure that the printer does not color correct the images (many automatically do this.) I also recommend looking for a high quality printer. While 10 cent prints sound great in theory, the cheaper printing quality often won’t do your images justice. Paper quality, color correction and a handful of other factors play a big role in the way your prints turn out. This is one of the reasons why I do suggest ordering your prints through your gallery - though it's not required :)
A:
Can I print the images on my own?
q:
While I don’t guarantee an exact number of images, I will make sure we capture your family thoroughly. Most families should expect to receive at least 50 edited images following their session.
A:
How many images will I receive?
q:
I guarantee that your images will remain in an online gallery for at least a year. While your galleries may stay up longer than that, we cannot guarantee it. Once your galleries have been delivered, we highly recommend downloading all high resolution images to several devices. Consider investing in a portable, waterproof external hard drive.
A:
How long will I have access to the images?
q:
While turnaround times can vary by season, I aim to deliver all images within 4-6 weeks.
A:
When will I receive my images?
q:
Frequently
asked
Questions
You are absolutely welcome to share images on social media. To ensure that our work is properly represented, we ask that you refrain from any edits or filters. I also appreciate image credits and tags as they help me to continue to grow my business!
A:
Can I share the images on social media?
q:
By default, the creators of images always own the rights to the images. However, I do give you a release to use, print and share your images. The only thing you won’t be able to do is sell your image as a stock photo. I won’t do this either without your written permission.
A:
Do I own the rights to the images?
q:
I typically plan 60-90 minutes for sessions. While we likely don’t need to be shooting this entire time, this does give us the flexibility and time for kids to relax and warm up, as well as any walking/hiking time.
A:
How long should we plan for the session to take?
q:
I do light retouching on all of our images. This means that if there are any glaring objects that should be removed (such as a bump from the tumble your toddler took that morning,) we’ll remove it. Larger edits (such as removing tan lines,) require more time and would require me to add additional editing hours to your collection.
A:
Will you retouch our images?
q:
As soon as possible after your session is complete, we’ll back up your images and begin the editing process. Unless we have a holiday closure, you can expect to receive your edited, digital images between 3 and 4 weeks after your session.
Your Images
When to Expect
I'm a big believer that images aren’t meant to solely exist in a digital space. One day, most likely, Instagram will be gone, your phone will be replaced and images that you can physically hold in your hand will be the best way to remember those precious moments we captured.
Think about this fact: fifteen years ago, if I had delivered you digital images, they would have been on a floppy disk. With the fast updates to technology, you would have no way to access those images today. Even the online galleries we deliver will eventually fade away.
But prints? Those last. I bet your family still has images from your grandparents (maybe even great grandparents.) And that was likely from a time period when cameras were expensive and prints were harder to come by.
Bring Your Images to Life with
prints
Perfect for those who value legacy. These heirloom albums are a great way to house a large number of images in a beautiful way. Leave them on display as coffee table books or protect them with a legacy box.
Albums
Our framed and matted prints are the perfect way to fill your walls with memories. With a variety of frames to choose from, we’ll help you select the perfect image pairings for your space.
Prints & Wall Art
Details for ordering will be delivered with your gallery
Easy to hang and easy to change out. Canvases are one of our favorite ways to decorate a space. They also work great on little easels placed around the home.
Canvases
I know that this guide is long and hopefully it covers everything you need to know to prep for your portrait session. However if there is something I missed, or you need a recommendation feel free to email me!
meghan@meghanrosephotography.com